Event Administrator – Full-time, Permanent

Event Administrator – Full-time, Permanent

Hybrid working for 2 days per week at home

Salary: c.£24,000 dependant on experience

Closing date: 12th May 2024*

*This post may close early due to high numbers of applications, so you are advised to apply promptly.


Join the British Small Animal Veterinary Association (BSAVA) and help promote excellence in the veterinary profession


The role:

Working for a national Association, this is a fantastic opportunity to join our in-house congress team based near Gloucester with hybrid working. As part of its portfolio of events, the association hosts a large veterinary conference, with a globally renowned scientific programme alongside a significant exhibition.

The Events Administrator will play a key role in supporting a variety of elements across Congress and other events including areas such as scientific programme and speaker administration, social programme logistics, registration and delegate administration, sponsorship and exhibition administration support and onsite delivery.


Due to the variation in both this role and in the events running, it is an ideal opportunity to develop your event organisational skills and be part of an ever developing team.


Skills and experience:

We are looking for a self-motivated individual with exceptional organisational skills that can demonstrate experience of working on complex projects. The successful candidate will have great attention to detail, ability to work to strict deadlines, work in a multi-tasking environment and possess excellent customer service skills. Experience in running events is desired but not essential if transferable skills can be proven. Proficient IT skills and quick to pick up and run with new technology.


The person:

The ideal candidate will have previous experience of working in a busy office environment and demonstrate excellent communication skills. They will be results driven, strive to make a difference and enjoy a challenge. Exceptional organisational and time management skills and the ability to work effectively within a team are essential.


The candidate must be flexible to occasionally work outside of normal office hours and occasionally travel throughout the UK.

About the BSAVA:

The BSAVA is a professional membership association which exists to advance care for companion animals. With a membership of more than 10,000 veterinary surgeons, vet nurses and students, we work in the UK and internationally to promote excellence in small animal practice through education and science, by facilitating training, conducting research, and developing policy. Each year we deliver numerous education courses, host a large small animal Congress, and publish books, manuals, apps, and magazines.


This post is a full-time role working 37.5 hours in the Congress department and reports to the Events Manager.


Our reward package for this role includes a basic salary of circa £24,000 per annum (depending on experience). In addition, we offer generous employer pension contributions starting at 7% and increasing up to 10% with length of service.


We also offer:

· Holiday starting at 25 days (plus bank holidays) rising by 1 day each year up to 28 days, plus a further entitlement of an additional one day every 5 years of service.

· Bupa dental plan.

· Enhanced pay for maternity, paternity, adoption and other family-related leave.

· Life assurance of 3 x annual salary.

· Support for hybrid working for our employees, meaning you can work at home for up to two days a week and we also have a comprehensive Flexible Working Policy.

· Access to a free legal helpline where you can ask our specialist lawyers for legal advice on an array of topics.

· Health and wellbeing support, including an Employee Assistance Programme, available 24/7 365 days and a network of mental health first aiders. Plus, enhanced Company sick pay, access to private medical insurance upon completion of 12 months’ service, occupational health service and annual flu vaccinations.

· Training and development.

· Free onsite parking, and for those who wish to cycle, we offer a cycle to work scheme which provides a discounted purchase of a bicycle and accessories for healthy, low carbon travel.

· Last but by no means least, we have regular social activities and events for those who wish to join!


And we are:


Community friendly – offering paid leave to volunteer for a charity or not for profit organisation.


Committed to supporting sustainability in our work and in the veterinary profession. The Association has completed a certified carbon audit and has been awarded Silver accreditation with Investors in the Environment.


So, if you are bold and innovative, strive for excellence whilst taking ownership and accountability of your work, show passion for what you do and work effectively in a team – then you’ll be a great fit for the Association, and we would love to hear from you.


How to apply:


Please submit your CV and a covering letter detailing how you meet the requirements in the role description on the vacancies page on our website, to Sarah Fitzpatrick, Head of Partnerships and Events via s.fitzpatrick@bsava.com

If you have any questions, or would like to discuss the role, please contact Sarah using the email address above.

By applying for this position, you are consenting to the information on your CV being held by the Association for six months.


Our commitment to equality, diversity and inclusion (EDI) underpins our belief that we can make the Association stronger through the unique contributions we can all bring. We create inclusive teams aligned to our values and encourage applications from a diverse range of suitably qualified candidates.